Advising & Registration Resources

Academic advising is more than just picking a set of courses each semester. It exists to help you navigate the college experience, explore and reflect on your own potential, and continue your learning outside of the classroom.

Carthage is committed to providing a quality experience for each student through the ongoing professional development of faculty and staff in advising roles, including engagement in local, regional, and national conversations regarding college advising and student success practices. Faculty and staff are encouraged to visit the Teaching Commons resource page on advising and utilize resources available through NACADA: The Global Community for Academic Advising.

Course Selection and Degree Planning Resources

• Course catalogs
• Language placement instructions
• Four-year plan template 
• Finish in four
• Co-curricular planning
• Transfer credit instructions 
• Resources for graduating seniors 

Policies, Procedures, and Deadlines

• Academic calendar
• Final exam schedule 
• Family Education Rights and Privacy Act of 1974 (FERPA) 
• Academic standards
• Subcommittee for Academic Review and Recommendation (SARR) petition form 
• Grade appeal process

Frequently Used Terminology

• Drop: If a student drops a course within the add/drop deadline, the course will not display on their transcript. Daytime undergraduate students should be careful to stay at or above 12 credits within the add/drop window if they wish to maintain full-time status. There are two add/drop deadlines, one for changes that can be made independently by students and one that is a restricted add/drop period. Both dates can be found on the academic calendar.
• Withdrawal: After the add/drop deadline, a student can withdraw from a course up until the withdrawal deadline. For a withdrawal, the course will display on the student’s transcript with a ‘W’ in place of the grade. The ‘W’ has no impact on GPA. There are two withdrawal deadlines, one for individual courses and one that is an institutional withdrawal (all courses). Both dates can be found on the academic calendar.
• Part-time: For daytime undergraduate students enrolled in a given semester, part time status ranges from 0-11 credits.
• Full-time status: For daytime undergraduate students enrolled in a given semester, full time status begins at 12 credits.
• Overload: For daytime undergraduate students enrolled in a given semester, registering for above 18 credits is considered overloading and will result in an overload charge to your student account.
• Waiver: A faculty department chair can approve of waiving a requirement within a major or minor. Approval of a substitution would need to be sent to the Office of the Registrar (registrar@gxitma.net) from the department chair’s Carthage email. Once approval is received, the student’s degree audit will be updated to reflect the substitution.
• Substitution: A faculty department chair can approve of accepting a different course in lieu of a major or minor requirement. Approval of a substitution would need to be sent to the Office of the Registrar (registrar@gxitma.net) from the department chair’s Carthage email. Once approval is received, the student’s degree audit will be updated to reflect the substitution.
• Audit: To audit a course means to enroll in the course to learn the material, but without the ability to earn credits toward their degree. If a student wishes to audit a course, they must obtain an audit slip from the Registrar’s Office and submit the completed form prior to the add/drop deadline. There is an audit fee charged to your student account.
• Hold: A hold on your account may hinder you from being able to register for courses or otherwise modify your enrollment. For example, a REG hold may indicate you have not submitted missing documents required by the Office of Admissions or a UBAL hold may indicate you have an unfavorable balance on your student account. In Workday, you will be able to view the hold and instructions for who to contact to resolve the issue.
• Registration clearance: Students must be cleared by an advisor to register for classes for an upcoming term or terms. If it is time for you to register and you are being blocked from enrolling in courses in Workday, but you do not have a hold on your account, contact your faculty advisor (or student success advisor if you have not been matched with a faculty advisor).
• Repeat/delete: Students are able to repeat a course in which they have earned a grade of C- or lower. If a student chooses to do this, the initial grade remains on their transcript for the original course attempt, but is no longer calculated in their GPA. The new grade is also displayed on their transcript for the subsequent attempt of the course. Only the most recent grade is used in the GPA calculation. There is no limit to the number of times you can repeat/delete a course.